Handcrafted Projects Data Privacy Notice

Handcrafted Projects Data Privacy Notice

Handcrafted Projects, 62 Heaviside Place, Dh2 1JH

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (GDPR).

2. Who are we?

The charity, Handcrafted Projects, is the data controller. This means it decides how your personal data is processed and for what purposes.

3. How do we process your personal data?

Handcrafted Projects complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes:

  • To enable us to provide a service for the benefit of the public as specified in the articles of the charity
  • To maintain our records of trainees, residents, staff and volunteers
  • To maintain documentation we are required to keep by law
  • To fundraise and promote the interests of the charity
  • To communicate between members of the staff, volunteer teams and referring organisations
  • To manage risk and ensure safety

The processing of personal data is necessary

  • in relation to a contract which the individual has entered into
  • because the individual has asked for something to be done so they can enter into a contract
  • because of a legal obligation that applies to the individual (except an obligation imposed by a contract)
  • to protect the individual’s “vital interests”. This condition only applies in cases of life or death, such as where an individual’s medical history is disclosed to a hospital’s A&E department treating them after a serious accident

The processing of some data is subject to the explicit consent of the data subject so that we can take photographs of individuals and use them in our records, funding bids, and online or social media publications.

There is no disclosure to a third party without consent.

5. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members of the staff team and volunteers in order to provide our services or if we are legally required to disclose information.

We will only share your data with third parties outside of the charity with your consent.

6. How long do we keep your personal data?

We keep data in accordance with the guidance set out by the Information Commissioner’s Office (ICO).

We do not keep data for longer than required for the purpose for which it was obtained. If it continues to be necessary to hold the data for one of the reasons set out in Schedules 2 and 3 of the Data Protection Act (such as the performance of a public function or compliance with employment law), then we retain it for as long as that reason applies. On the other hand, information with only a short-term value is deleted within days.

7. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

  • The right to request a copy of your personal data which Handcrafted Projects holds about you
  • The right to request that Handcrafted Projects corrects any personal data if it is found to be inaccurate or out of date
  • The right to request your personal data is erased where it is no longer necessary for Handcrafted Projects to retain such data
  • The right to withdraw your consent to the processing at any time
  • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable). This only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means.
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing
  • The right to object to the processing of personal data, (where applicable) This only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority
  • The right to lodge a complaint with the Information Commissioners Office

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

To exercise all relevant rights, please in the first instance contact the Project Manager at Handcrafted Projects, Unit 7, Skillion Business Park, Littleburn Road, DH7 7RP.

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.